Payment Procedures

Payment Policy

It is the University's policy that students are responsible for their student bill. This responsibility includes reviewing the billing statement each month and making sure that the bill is paid by the date it is due. In addition, students who do not pay their own bill must ensure that parents and others who do pay are able to access the bill. Tuition and fees must be paid in full in order for students to register each term. The College may deny registration to those students whose bills are not paid by the established deadlines. Payments for Commencement and the November and March degree periods must also be made by the designated due dates. No degree can be conferred until all indebtedness to the University is paid in full. Additional charges that may be billed after degrees are conferred must also be paid in full.

Monthly Billing Statements

Monthly billing statements include all charges and credits that have been posted to the student account by the bill date. On the bill date an email notification with a link to the monthly statement is sent to the student. Students are billed for the fall semester in July. Payment of the July bill is due in August. Spring semester charges are billed in December and due in January. Upon receipt of the first notification, students are expected to review the bill and set up parents and all those (not sponsors) who need access to the bill as authorized payers. Authorized payers also receive direct notification by email when a new billing statement is on-line. Questions about the student bill or the billing process should be directed to the Student Receivables Office at 617-495-2739.

Monthly Payment Plan

The University offers a Monthly Payment Plan that allows eligible students to pay tuition and required fees in four monthly installments each term. Under this plan, fall term installments are due in August, October, November and December. Spring term installments are due in January, February, March and April. There is a $35 charge per term for use of this plan.

Any balance due from the prior term or any miscellaneous charges must be paid in full, together with the monthly installment, by the due date indicated on the monthly statement. Students who are negligent in making their monthly payments during one term may not be permitted to use the plan in subsequent terms.

To enroll in the plan or to cancel enrollment, students should call 617-495-2739. Once enrolled in the plan, enrollment for the following term is automatic. The billing statement will include the $35 enrollment fee.

Payment Procedures

Electronic payments can be made on-line at www.termbill.harvard.edu.

Checks drawn on US currency and made out to Harvard University can be brought or sent to the Student Receivables Office at 953 Holyoke Center. To ensure that all payments are properly credited, checks should reference the HUID number of the student. Checks that are mailed should be sent with a bill stub, which can be printed out by clicking on the PDF icon on the "Current Statement" page of the student bill.

Payments can also be made by wire transfer to the account listed below. The full name of student, the student's HUID, and the address of sender should be included on all wires.

ABA# 011000138
Bank of America
100 Federal Street, Boston, MA 02110
Account #942926-3103
Account name: President & Fellows of Harvard College SRO

Late Payment of Term Bills

Any student whose indebtedness to the University remains unpaid after designated payment due dates may be deprived of the privileges of the University. Reinstatement is possible only after all bills have been paid and consent of the Dean is obtained.

Information for Degree Candidates

Students who are candidates for degrees must pay all bills due to the University by the designated due date in order for degrees to be conferred. The due date is indicated on the billing statement that precedes the degree vote. Additional charges that may be billed after degrees are conferred must also be paid in full.

Acceleration

A student who has completed degree requirements in fewer terms than the number required had he or she worked at an average rate of four half-courses per term may petition the Allston Burr Resident Dean for waiver of the residence requirement. If the petition is granted, the student will be charged extra course fees for each half-course taken above the normal rate of four. Such half-courses will be calculated at one-fourth the full tuition rate in effect during the term in which the final course work for the degree was completed. (See also "Residence Requirement" on page 35, "Rate of Work" on page 57, and "Degree Credit For Study Out of Residence" on page 36.)

An accelerated degree program has serious and sometimes complex academic and financial implications. A student should have a discussion with his or her Allston Burr Resident Dean before undertaking such a plan.

Dishonored Checks

There is a $50 fee assessed for the first dishonored check and $75 for the second and subsequent dishonored checks. After the initial dishonored check, the University may also, at its discretion, require that all payments be made in cash or by certified check or money order. A check is regarded as dishonored when it has been returned because of insufficient funds, lack of a bank account, or because payment has been inappropriately stopped.

Information for Students Leaving the College

A student who leaves the College for any reason must pay all charges upon receipt of a bill from the Student Receivables Office. Students who leave during the academic year are charged tuition and the Student Services fee to the end of the period in which they leave; room rent and board charges are calculated on a daily basis. See chart on the next page: "Students' Financial Obligations in the Event of a Leave of Absence or Requirement to Withdraw."

The chart does not include any charges for the Student Health Services fee or Blue Cross Blue Shield insurance. Information regarding changes for Student Health Services fee or Blue Cross Blue Shield insurance can be found at www.huhs.harvard.edu. Room rent charges continue to the day the student leaves College residence. Full-board charges will continue to the day the student submits the proper paperwork to his or her House office or the Freshman Dean's Office. The room key must also be returned to the House Office or building manager's office.

The fee schedule also applies to those students who move off campus during the academic year; however, the complete Student Services Fee continues to be assessed. For those students who do not fall into the category of a leave of absence, requirement to withdraw, or move off campus but who are absent from Cambridge for whatever reason, room and board charges continue to be assessed through the end of term.