Payment Procedures

Prepayment Policy

Harvard requires that tuition and fees be paid before students register each term. Fall term charges are billed in July and are due in August. Spring term charges are billed in December and are due in January. Payments for Commencement and the November and March degree periods must be made by the designated due dates to avoid having diplomas withheld. No degree can be conferred until all indebtedness to the University is paid in full. Additional charges that may be billed after degrees are conferred must also be paid in full.

Monthly Billing Statements

It is Harvard University’s policy that students are responsible for their bills. This responsibility includes reviewing monthly billing statements to make sure that all charges and credits are correct, as well as making sure that bills are paid by the designated due date. Monthly billing statements detail the charges and credits that have been posted to student accounts and are updated every month except January with any new transactions. An email notification with a link to the bill is sent when a new billing statement is available on-line. Upon receipt of the first bill of the term students are expected to review the bill and set up all those they want to designate as authorized payers. Setting up authorized payers allows students to give parents and others (not sponsors) access to their student bill. Authorized payers will also receive direct notification by email when a new billing statement is on-line. Students who do not pay their own bill are responsible for ensuring that those who do pay it receive the monthly billing statement. Questions about the student bill should be directed to the Student Billing Office at 617-495-2739.

Monthly Payment Plan

The University offers a Monthly Payment Plan that allows eligible students to pay tuition and required fees in four monthly installments each term. Under this plan, fall term installments are due in August, October, November and December. Spring term installments are due in January, February, March and April. There is a $35 charge per term for use of this plan.

Any balance due from the prior term or any miscellaneous charges must be paid in full, together with the monthly installment, by the due date indicated on the monthly statement. Students who are negligent in making their monthly payments during one term may not be permitted to use the plan in subsequent terms.

To enroll in the plan or to cancel enrollment, students should call 617-495-2739 and a Student Billing Office representative will adjust their account accordingly. Once enrolled in the plan, a student will be automatically enrolled for the following term. The billing statement will include the $35 enrollment fee.

Payment Procedures

Electronic payments can be made on-line at www.termbill.harvard.edu.

Checks in US currency made out to Harvard University can be sent to the University. To ensure that all payments are properly credited, checks should reference the HUID number of the student, and be returned with a bill stub, which has been printed out by clicking on the PDF icon on the "Current Statement" page of the student bill. Checks are accepted at the Student Billing Office located in Holyoke Center.

Payments may also be made by wire transfer to the account listed below. The full name of student, the student’s HUID, and the address of sender should be included on all wires.

ABA# 011000138
Bank of America
100 Federal Street, Boston, MA 02110
Account #942926-3103
Account name: President & Fellows of Harvard College SRO

Late Payment of Term Bills

Any student whose indebtedness to the University remains unpaid after designated payment due dates may be deprived of the privileges of the University. Reinstatement is possible only after all bills have been paid and consent of the Dean is obtained.

Information for Degree Candidates

Students who are candidates for degrees must pay all bills due to the University by the designated due date in order for degrees to be conferred. The due date is indicated on the billing statement that precedes the degree vote. Additional charges that may be billed after degrees are conferred must also be paid in full.

Acceleration

A student who has completed degree requirements in fewer terms than the number required had he or she worked at an average rate of four half-courses per term may petition the Allston Burr Resident Dean for waiver of the residence requirement. If the petition is granted, the student will be charged extra course fees for each half-course taken above the normal rate of four. Such half-courses will be calculated at one-fourth the full tuition rate in effect during the term in which the final course work for the degree was completed. (See also "Residence Requirement" on page 34, "Rate of Work" on page 56, and "Degree Credit For Study Out of Residence" on page 35.)

An accelerated degree program has serious and sometimes complex academic and financial implications. A student should have a discussion with his or her Allston Burr Resident Dean before undertaking such a plan.

Dishonored Checks

There is a $50 fee assessed for the first dishonored check and $75 for the second and subsequent dishonored checks. After the initial dishonored check, the University may also, at its discretion, require that all payments be made in cash or by certified check or money order. A check is regarded as dishonored when it has been returned because of insufficient funds, lack of a bank account, or because payment has been inappropriately stopped.

Information for Students Leaving the College

A student who leaves the College for any reason must pay all charges upon receipt of a bill from the Student Billing Office. Students who leave during the academic year are charged tuition and the Student Services fee to the end of the period in which they leave; room rent and board charges are calculated on a daily basis. See chart on the next page: "Students’ Financial Obligations in the Event of a Leave of Absence or Requirement to Withdraw."

The chart does not include any charges for the Student Health Services fee or Blue Cross Blue Shield insurance. Information regarding changes for Student Health Services fee or Blue Cross Blue Shield insurance can be found at www.huhs.harvard.edu. Room rent charges continue to the day the student leaves college residence. Full-board charges will continue to the day the student submits the proper paperwork to his or her House office or the Freshman Dean’s Office. The room key must also be returned to the House Office or Building Manager’s Office.

The fee schedule also applies to those students who move off campus during the academic year; however, the complete Student Services Fee continues to be assessed. For those students who do not fall into the category of a leave of absence, requirement to withdraw, or move off campus but who are absent from Cambridge for whatever reason, room and board charges continue to be assessed through the end of term.

Students’ Financial Obligations in the Event
of a Leave of Absence or Requirement to Withdraw

All amounts are in US dollars.
Harvard in its sole discretion reserves the right to change these rates at any time upon 30 days prior notice to students.
If a housing deadline falls on a weekend, the change of housing status forms will be considered on time if they are delivered to the Office of Residential Life on the Monday after the deadline.
* For Dudley Cooperative room charges, inquire in the Dudley House Office, Lehman Hall (617-4952256).
** The total room rent charge is the reservation fee plus the number of days in residence at a daily rate of $24.04. The pro-rated board charge is $19.16 per day for freshmen and $19.74 per day for upperclassmen.
† Student Services Fee.